BCS Student Device User Guide

BCS Student Device User Guide
Posted on 01/03/2022

BCS Student Device User Guide

Grades K-2 9.7” iPad 5th Gen

Grades 3-12: Lenovo ThinkPad Yoga 11e


Dell Latitude 3190


The overriding goal of the Digital Learning Initiative is to prepare students for their tomorrow by leveling the playing field and creating a highly collaborative and engaging learning experience for students and teachers. 

Procedures and Information for Students and Parents

The Buncombe County Schools (BCS) 1:1 device will allow student access to educational applications, web-based tools, and many other useful resources. All users will be expected to follow Buncombe County Schools’ Technology Responsible Use policy and Internet Safety policy as well as all other state and federal laws, board policies and school rules. 

This document provides students and families with information about the general use of technology, ownership of the BCS 1:1 device, rights and responsibilities for possession of the device, care of the BCS 1:1 device, its educational use, and digital citizenship.


Ownership of the BCS 1:1 Device 

Although students will be assigned a BCS 1:1 device by their school to be used for the duration of each school year, BCS retains full and complete ownership of the BCS 1:1 device. 

Receiving and Returning the BCS 1:1 Device 

Every student will be assigned a BCS 1:1 device and power adaptor by their school at the beginning of each school year, or upon enrollment, and will return the BCS 1:1 device and power adaptor to the school at the end of each school year.  

Any student who transfers, withdraws or is expelled prior to graduation will be required to return his/her BCS 1:1 device, power adaptor, and accessories upon termination of enrollment. Failure to turn in the BCS 1:1 device to the media center on the last day of attendance will result in the student being charged the full replacement cost.  

Damages, Repairs and Warranties

Students are responsible for the general care and proper use of the issued BCS 1:1 device per the Technology Responsible Use and Internet Safety policies and this BCS Student Device User Guide.

To protect the assets of BCS, students who have violated the Technology Responsible Use Policy or any other provisions included in the BCS Student Device User Guide may be subject to disciplinary action, which may include the loss of BCS 1:1 device privileges,  as determined by school administration.

Students must report if their device is damaged, lost, stolen or not working properly to a teacher, media coordinator or administrator, as soon as possible, so that it can be repaired. The BCS 1:1 device  should NEVER be taken to an outside computer repair service for any type of repair or maintenance.  Students should never attempt to repair a device, take the BCS 1:1 device  apart, remove its parts, etc.   

Loaner Devices

Loaner BCS 1:1 devices will be issued to students when they leave their BCS 1:1 device for repair.  BCS 1:1 devices on loan to students having their BCS 1:1 devices repaired may be taken home if the student normally is allowed to take a BCS 1:1 device home.


There is NO annual fee charged for student use of a BCS 1:1 device and there is NO charge for accidental damage or warranty repairs. If a BCS 1:1 device or power adapter is lost or intentionally damaged, as determined by the school administration, the student will be responsible for the cost to replace or repair the BCS 1:1 device. In case of loss due to theft or damage due to criminal acts, school administration has the discretion to waive the replacement or repair cost after review of the associated police report.

Students who leave the district without turning in their BCS 1:1 device and power adapter will be charged for the full replacement cost of the BCS 1:1 device and power adapter.

Device Day Use

If a student owes money for a lost or intentionally damaged BCS 1:1 device as determined by the school administration, and they are attending a school/grade level that is allowing BCS 1:1 devices to be taken home, they will be restricted to device day use only until the cost to replace or cost to repair is paid.  The student will pick up their assigned BCS 1:1  device or temporary loaner BCS 1:1 device from the media center or designated area in the morning and returned to the media center or designated area at the end of each day.


School-issued BCS 1:1 devices should be used for educational purposes. Students are to adhere to the Technology Responsible Use and Internet Safety policies at all times.

General Care

  • Always place food or drink far away from the BCS 1:1 device.

  • Always carefully attach cords, cables, and removable storage devices.

  • Never lift the BCS 1:1 device by the screen.

  • Keep the BCS 1:1 device’s fan vents free from obstruction.

  • Never use the BCS 1:1 device with the power cord plugged in when the cord may be a tripping hazard.

  • Avoid subjecting the BCS 1:1 device to extreme conditions. (e.g. extreme hot or cold, rain, damp locations, etc.)

  • BCS 1:1 device must remain free of any writing, drawing, etching, or stickers that are not the property of BCS. Never remove or deface BCS or manufacturer labels.

Using the BCS 1:1 Device at School

In addition to digital resources and curriculum materials that support personalized learning, students may be asked to access school learning management systems, school communications, school calendars, school handbooks, and their grades. 

  • Students are expected to bring their fully charged BCS 1:1 device to school daily and bring the BCS 1:1 device to all classes as directed by the teacher.

  • Students who fail to bring the BCS 1:1 device to school are responsible for completing coursework as if the BCS 1:1 device were present. Repeated failure to bring the BCS 1:1 device to school may result in disciplinary action which may result in device day use only.

Account Access

  • Students will log into their BCS 1:1 device using their district-issued credentials only.

  • Students must never share their account password with other students.

Classroom Care

  • We recommend using a backpack or computer sleeve when moving with the BCS 1:1 device.

  • Under no circumstances should the BCS 1:1 device be left in any unsupervised areas. Unsupervised areas include the school grounds, the cafeteria, vehicles, bathrooms, the library, unlocked classrooms, gyms, and hallways. If a BCS 1:1 device is found in an unsupervised area, it should be taken immediately to the media center. 

  • Do not leave the BCS 1:1 device laying flat on the floor.  We suggest leaning the BCS 1:1 device vertically against the wall, if it is placed on the floor. 

  • Do not loan your BCS 1:1 device to another student.

  • Heavy objects should never be placed on top of the BCS 1:1 device.

Screen Care

  • The BCS 1:1 device screen can be easily damaged if subjected to heavy objects, rough treatment, some cleaning solvents and other liquids. The screens are particularly sensitive to damage from excessive pressure, heat, and light.

  • Do not lean on or put pressure on the top of the BCS 1:1 device when it is closed.

  • Do not store the BCS 1:1 device with the screen in the open position.

  • Do not place anything near the BCS 1:1 device that could put pressure on the screen.

  • Do not place anything in the carrying case or backpack that will press directly against the cover.

  • Do not poke the screen with anything that will mark or scratch the screen surface.

  • Do not place anything on the keyboard before closing the lid (e.g. pens, pencils or disks).

  • Clean the screen with a soft, dry microfiber cloth, or anti-static cloth only.

Charging BCS 1:1 Devices

  • BCS 1:1 devices must be brought to school daily with a full charge.

  • Students should charge the BCS 1:1 device at home every evening using the school issued charger only.

Content Filter

  • BCS utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All BCS 1:1 devices, regardless of physical location and Internet connection, will have Internet activity filtered. All student BCS 1:1 devices have been configured to pass through the District’s internet content filter whenever and wherever the student accesses the internet – even while off campus. Even when working at home, students must adhere to the district’s acceptable use policy; they must not attempt to disable or sidestep the filtering software. To the extent possible, the filter monitors all internet sites that students attempt to access and blocks inappropriate sites; however, it must be noted that no filtering software is 100% accurate and may not block all information that may be deemed offensive or unsuitable by parents. Filtering software is not a substitute for parental judgment and oversight; parents are still urged to monitor their child’s internet access while at home.

  • Buncombe County Schools blocks well over 1,200 targeted advertising networks in order to protect student privacy and limit targeted advertisements. 

  • When necessary, BCS may review student use of BCS 1:1 devices to ensure the safety of students, staff, and BCS infrastructure.  

User Settings and Preferences

  • Inappropriate media may not be used as BCS 1:1 device backgrounds or themes. Examples of inappropriate media include, but are not limited to, the presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drugs, gang-related symbols or pictures. The use of any inappropriate media will result in disciplinary action.

  • Headphones or earbuds may be used at the discretion of the teacher.  Students should have their personal set of headphones or earbuds for sanitary reasons.

Publishing, Sharing, and Printing

  • Students will have the ability to digitally publish and share their work with their teachers and peers when appropriate.

  • Student access/permission to print will be decided by school staff.

Managing and Saving Digital Work

  • The majority of student work will be stored in Internet/cloud-based applications and can be accessed from any device with an Internet connection and most mobile Internet devices.

  • Students should remember to save frequently when working on digital media.

  • The district is not responsible for the loss of any student work.

  • Students are encouraged to maintain backups of their important work on a portable storage device or have multiple copies stored in different Internet storage solutions.

Using the BCS 1:1 Device Outside of School

Students may use the BCS 1:1 device at home and other locations outside of school, if allowed by school administration. 

  • Place the BCS 1:1 device in a backpack/case before transporting.

  • Never transport the BCS 1:1 device with the power cord plugged in.

  • Never store the BCS 1:1 device in the carry case or backpack while the cord is plugged into the device.

  • Always transport the BCS 1:1 device with care and with the screen closed.  

  • Keep the BCS 1:1 device and power adapter together.

  • Shut down your BCS 1:1 device each evening before charging.

  • Charge your BCS 1:1 device each night.

  • Do not charge BCS 1:1 device while it is in a case/sleeve.  

  • Keep the BCS 1:1 device away from pets and small children.

  • Do not loan your BCS 1:1 device to relatives or friends.


Digital Citizenship refers to the use of digital and information literacy skills to interact with society.

Technology Use

T – Take care of your equipment.

H – Hide your password.

I –  Internet safety

N - Netiquette

K – Kind

Student Conduct

While working in a digital and collaborative environment, students should always conduct themselves as good digital citizens by adhering to the following:

  1. Respect Yourself: I will show respect for myself through my actions. I will select online names that are appropriate. I will use caution with the information, images, and other media that I post online. I will carefully consider what personal information about my life, experiences, or relationships I post. I will not be obscene. I will act with integrity.

  2. Protect Yourself: I will ensure that the information, images and materials I post online will not put me at risk. I will not publish my personal details, contact details or a schedule of my activities. I will report any attacks or inappropriate behavior directed at me while online. I will protect passwords, accounts and resources.

  3. Respect Others: I will show respect to others. I will not use electronic mediums to antagonize, bully, harass or stalk people. I will show respect for other people in my choice of websites. I will not visit sites that are degrading to others, pornographic, racist or inappropriate. I will not enter other people’s private spaces or areas.

  4. Protect Others: I will protect others by reporting abuse and not forwarding inappropriate materials or communications. I will avoid unacceptable materials and conversations.


Respect Intellectual Property: I will request permission to use copyrighted or otherwise protected materials. I will suitably cite all use of websites, books, media, etc. I will acknowledge all primary sources. I will validate information. I will use and abide by the fair use rules.